organisation of central secretariat

The Secretariat of the International Civil Aviation Organization (ICAO) is headed by the Secretary General. Both the political and permanent executives can be squarely blamed for this non-development. (b) Assistants and Upper Division Clerks: Assistants work under section officers. It goes as a landmark in the reorganisation of the structure of the secretariat. No important decision or policy can be taken or adopted or imple­mented without the approval or knowledge of the cabinet secretariat. Society has been formed by working Govt. We have now reached a stage where we can explain the origin and development of secretariat. But behind the exercise of power there is the PMO. For a better and efficient management of administration an artificial separateness has been done. The OSDs are appointed to meet a special situation. Failure to make adequate provision in this respect cannot be compensated by mere increase in the establishment under his control. The discontinuation of recruitment to this pool after 1946 and depleting of the strength caused by retirement of British officers, transfers arising out of partition and routine retire­ments necessitated a re-examination of the entire question of manning superior secretariat posts. The cabinet and the council of ministers—though used interchangeably—are practically different terms and have different importance. The governance structure of the Basel Committee comprises a rotating chairmanship, standard-setting and research-based groups, and the Secretariat, hosted by the BIS. The great architects of our Constitution adopted the British system of cabinet government in which the Prime Minister is the dominating figure. The level of the desk functionary depends upon the nature and complexity of work. So in the administrative’ system of India there is no doubt an importance of ministers. of the union government pass through the PMO. He may not have absolute control over his party, but he is the supreme authority in the entire council of ministers. This body always keeps a watch over the functions of all departments and if there is any lapse or negligence the cabinet secretariat immediately takes action. It is also referred to as the office. The team of the General Secretariat is responsible for the day-to-day management and administration of Central IFA working under the oversight of IFA's Secretary General and the Executive Board. The procedures prescribed in the Central Secretariat Manual of Office Procedure (CSMOP), attempt to balance the conflicting considerations of speed, quality, transparency and propriety. The basic idea was to select and earmark officials for higher positions, in the field of economic adminis­tration. The initial total strength of the pool was fixed at about 120 and the control of the pool was vested in the home ministry advised by the Central Establishment Board. Direct recruitment to the level of upper division clerk is done in the promotional frame from LDCs. The vastness and peculiarities of India have made her administration highly complicated. The government agreed to keep the posts of secretary and deputy secretary in central secretariat as temporary to keep living contact with the provinces. The Party Central Committee’s Secretariat on January 5 called on the entire political system and people to tighten and follow COVID-19 prevention and control measures as the pandemic has still seen complicated developments in many countries around the world with the appearance of new and more contagious strains of the coronavirus SARS-CoV-2. It is this flexibility in the arrangement that suits the top boss. Maheswari is right on the real origin of the cabinet secretariat. So the secretary is the most important officer of the department and he is closely or directly related with the minister For example, today’s finance minister may be the home minister next day. The functionaries manning the middle management comprising the levels of director, deputy secretary and under secretary are drawn from the IAS but with some sprinkling of officers belonging to other services. After his death when Lal Bahadur Shastri became PM the importance of the cabinet began to decline and he began to depend upon a group of civil servants which finally gave birth to cabinet secretariat of Prime Minister. Though the public administration is meant for the general public some information and matters are kept secret. It is essential that he should have time to grasp the overall picture, size up the problems facing government in the field allotted to his charge, and think and plan ahead. But the new arrangement still sticks to the original pattern of staffing because its advantages outweigh the disadvantages. A minister is the overall director or controller of his department. But in reality there are differences. An important stage of the central administrative structure is the post of officer on special duty (OSD). Sometimes he is placed in charge of a department and does the work of a secretary; at other times he is put at the head of a wing and performs the tasks of a joint secretary. Others obtain high posts. This led to the formation of the Finance Commerce Pool of officers of the Indian Civil Service and other superior services and the Indian Audit and Accounts Service and the Customs Service in 1938. So important is the PM Naturally he must have a group of advisers on whom he can rely. The ordinary people are to run from pillar to post in search of justice or for the removal of grievances. Since efficiency and experience are the chief criteria of the post of cabinet secretary, it is found that, generally, a civil servant is appointed to this post towards the end of his service life. Under this system, the work of a ministry or department at the lowest level is organised into different functional desks each manned by an officer of appropriate rank, that is under secretary, section officer or assistant, who handles the case himself with the adequate stenographic/clerical assistance. During the British regime the purpose of administration was to maintain law and order. secretariat definition: 1. the office or people responsible for the management of an organization, especially an…. In spite of this change in tendency the voice of the PM is the voice of the government. To accommodate persons or to meet unexpected emergency needs of flexibility in administration, this post is created. Hence certain amount of temporariness is associated with the term ministry. The Administrative Reforms Commission visualised the secretary’s role primarily as one or “coordinator, policy guide, reviewer and evaluator”. He represents India in internal as well as external affairs. The Administrative Reforms Commission recommended that the holder of the post of Cabinet Secretary should stay in the post not more than four years. It may be desirable to enlarge the category of officers who has experience of secretariat work. Though he is called the primus inter pares, in fact, he is the most powerful person in the cabinet. In 1949 the Government of India formed a committee known as Reorganisation of Machinery of Government and this was headed by Gopalswami Ayaangar. Planning is a very comprehensive term which includes economics, politics, administrative system and development processes. A Secretary is a single person. (8) Some people are entrusted with the task of implementing the decision or policy of the government. A department, is an organisational unit consisting of a secretary with a part of the central secretariat under his administrative control. A deputy secretary has to supervise, direct and guide the activities of the branch. Since the days of Lal Bahadur Shastri the Prime Minister’s secretariat and PMO perform the task of giving suggestion and advice. They are governed by Central Secretariat Service Rules of 1962, which has been issued under the powers of Article 309 of the Constitution of India. In India also the PM is the most powerful man. Now-a-days the central administrative authority is frequently appointing OSD. The posts of assistants and section officers are filled partly by direct open recruitment and partly by promotion of upper division clerks and assistants. PM and other categories of ministers who are all important actors of the decision-making process. Viewed from this angle it can be said that there was practically no existence of cabinet secretariat or central secretariat. This Article says: The President shall make rules for the more convenient transactions of the business of the Government of India, and for the allocation among ministers of the said business. It has been said that the post of OSD is peculiar. We, thus, find that both the cabinet and the cabinet secretariat or central secretariat are indispens­able parts of central administrative system. Avasthi, Indian Administration. The members or officers of the secretariat conduct correspondence keep records and in this way manage the administrative organisation. He works as a link between the deputy secretary and the section officer under him. (3) Every desk officer has clerical facilities added. In a word, this body sits at the top of the entire administrative structure. (6) Other state civil service officers, in consultation with the Union Public Service Commission. The term “ministry” came into vague only after independence in 1947. He represents his ministry and keeps himself informed of the working of his department and the files disposed of by his subordinates. The Deshmukh Study Team of ARC (1972) recommended the intro­duction of an innovation known as the desk officer system. It also envisaged cases in which a wing of the ministry may be headed by an additional secretary himself instead of a joint secretary. The designation has a peculiar charm for public servants. The PMO is the brain, the ears the eyes of the Prime Minister. The secretary may brief the minister about the adverse consequences of policy alternatives. In this way he acts as a link. It made a positive recommendation that the tenure system be rigidly enforced and “officers must go back to the parent departments or state governments as the case may be for a substantial length of time – not less than the period spent outside the department/ state before being considered for another assignment”. The replacement of the unitary government by a federal one under the Republican constitution blurs the line of demar­cation between the Centre and the states. (6) Cabinet Secretary is the head of the civil service department. It is said that the cabinet secretariat was created chiefly for this purpose. In the structure of central administration there is a post of additional secretary. The cabinet consists of advisers to the Prime Minister and is composed of few ministers. Other useful links. He says, “In 1977, the Janata government under Morarji Desai as Prime Minister came into power and one of the earliest measures of Morarji Desai was to curb the powers and functions of this formidable body. In technical and specialized departments, the personnel are drawn from other services. Moreover, if some work is of a purely temporary character, it may be meaningfully concen­trated in one hand. The Secretariat’s task is to coordinate legislative work and organise plenary sittings and meetings. The members of Indian administration perform one job quite honestly and efficiently and this is without doing duty properly how to get or ensure rights. The actual functioning of the Central Commission is defined in its Rules of Procedure. We shall now turn to the most important functions of the central secretariat. The secretariat is also called cabinet secretariat or central secretariat. The lowest unit is the section under a section officer and it consists of a number of assistants, clerks, ‘daftaries’, typists and peons. The top military or administrative officers had secretaries or advisers. (D) The Central Administrative Pool and Finance and Commerce Pool: There exists a gap in the manning of the senior secretariat positions. There is no reservation in favour of any particular service. These departments are supported by the Legal Service and the Communications, Risk Management, Internal Audit and Compliance units. In this respect the cabinet secretariat works as a single unit. But the replies are prepared by the civil servants who are parts of the cabinet secretariat. In almost all important political and administrative issues the PM is to take decisions and this he does in accordance with the advice given by the PMO. At the top of the hierarchy comes the department which is headed by the secretary himself or in some cases by an additional/special secretary. To manage such a big department and to ensure its smooth functioning is really a herculean task and this task is to be performed properly and efficiently by the Cabinet Secretary. Here lies the importance of the cabinet secretariat. 2. The commission remarked that efficient secretariat service, depends upon a constant interchange of personnel between the districts and the secretariat, the provinces and the centre . There are numerous functions of the PM. (7) A very important feature of our parliamentary democracy is that the members of the legislature ask questions to ministers and they are constitution­ally bound to give replies to those questions. The ministers are political executives and it is not their function to implement a policy. (2) For running an administration rules and procedures are essential and the secretariat performs this job. But the actual situation demands that very often he takes decision himself and normally his decision is not challenged because his opinion is regarded by many as wise and practical. The post of the joint secretary between the secretary and the deputy secretary existed as an exception but the joint secretary ship is a regular feature in all the departments of the Government of India. Two sections constitute the branch which is under the charge of an undersecretary, also known as the branch officer. Upper Division Clerks perform functions similar to those of assistants except that they are not ordinarily required to deal with cases which are of an important nature. The period for additional secretary is four years. After the death of Nehru, Lal Bahadur Shastri became the PM and he felt the necessity of a body consisting of experienced bureaucrats. Wheeler’s arguments for tenure system were: (1) The experience will train civil servants to assume responsibilities and cultivate a sound judgement. SR Maheshwari elaborately analysed the origin of the post of Cabinet Secretary. In practice the PMO became the central body of union administration. The officers who possess this necessary experience may be asked to opt for the secretariat or the field. There was no Central Secretariat Service for the central officials before 1948. Management closely monitors and controls all information released by the secretariat staff. It is now time to point out the major loopholes of the central administration.It is a very common notion that the purpose of every administration is to ensure good governance. (4) In a democracy there are various sections or departments to execute policies and since the secretariat is almost the highest department it is its duty to give suggestions and advices to various departments in the discharge of their duties. But none could challenge, criticise or contradict the opinion of Nehru. There is no doubt that the public administration of free India has changed both in nature and dimension. We Indians are compelled to adjust ourselves with this untoward situation. At the central level there is the Prime Minister and to assist him there is a council of ministers. In subsequent years this function of the Cabinet Secretary has become the most prominent one. (3) An essential duty of the legislature is to make law. The opponents of the system argue that (1) tenure system does not ensure specialisation. In this situation the deputy secretary can directly assist him or give his opinion. The poverty and under­development and in some cases non-development haunt Indian society. They forget that rights and duties are correlative. In our parliamentary system the secretariat prepares the answers to the questions and the ministers read them on the floor of the legislature. After three years of successful implementation, the partnership of the ADRIPASS project (Integrating multimodal connections in the Adriatic Ionian Region), funded under the INTERREG ADRION Programme and led by the Central European Initiative - Executive Secretariat, virtually gathered on 2 December for their final conference. In both cases their correct function is to relieve the secretary of a block of work and to deal direct with the member so far as that work is concerned. The Simon Commission also commended the continuance of this practice of rotation of officers between the secretariat and the field. The Bureau shall decide on the establishment plan of the Secretariat and lay down regulations relating to the administrative and financial situation of officials and other servants. The most important role of the central administrative system and particu­larly the secretariat is to make policy or to assist the ministers in this field. In the central government there are thus PM, council of ministers and a secretariat. There are also the following terms-Secretary of Home Department or Secretary of Finance Department. The Secretariat Procedure Committee also known as Llewellyan Smith Committee of 1919 pleaded for the extension of the tenure period from three to four years. These conventional devel­opments which started as experiments have come to stay: (D) Central Administrative Pool (CAP) and Finance and Commerce Pool (FCP). The service members work under restrictions and rules of Central Civil Services … The functions of the office can be carried out automatically through cases sent to office without specific directions. The experts of Indian Constitution are of opinion that the post of Cabinet Secretary originated in the Government of India Act 1935. Apart from maintaining law and order the main or rather the most important task of administration has been to raise the level of social and economic progress. About the nature and role of these posts, Richard Tottenham suggested that “there should be no distinction of function but only of pay between a joint and an additional secretary. The OSD can be appointed with greater ease and bigger frequency than originally envisaged. In 1931 a government spokesman, on an important issue, made the following observation,”I want to tell the House that when we place the officers on special duty we do soon two different criteria. In all administrative systems there are various departments and at the head of every department there is a secretary. In a small and well-developed country the administration happens to be small and, along with it, the size of the secretariat is also small. The interposition of such officers between the secretary and his deputy has always been disliked and almost every committee has recommended either the abolition of these posts or a drastic reduction in their number. There are several branches of central administration and very important ones are budgeting, expenditure, policy-making of central administration and making drafts for legislation. The central secretariat is a collection of a variety of ministries and departments. (7) An important function of Cabinet Secretary is he is the real and most effective link between political and non-political aspects of public administration. But in practice, there are officers who have liking for central postings in ministries and agencies that manage economic affairs, with an eye on international organisations like the World Bank or IMF and the like. Trend Tracking. Without this principle various departments of central government cannot function properly. Another is, he may be asked by the secretary to assist him in the discharge of his duties. Under the same logic, a joint secretary would dispose of matters at his own level and more important matters are referred to the secretary/director. But with the passage of time even this nomenclature has changed. Much depends on the division of work effected by the secretaries of the department/ministry. In exercise of the powers conferred by the proviso to article 309 of the Constitution and all other powers enabling him in this behalf the President hereby makes the following rules, namely:-1. Hence we can say that the cabinet secretariat does not consist of any particular ministry. ISO is an independent, non-governmental international organization with a membership of 165 national standards bodies.. He is responsible to the deputy secretary for the smooth running of the branch and exercises control for speedy disposal of work and maintenance of discipline in the sections. Similarly, officers serving m the field should possess a secretariat experience and an acquaintance with the outlook, the methods and the difficulties of the Central government. While justifying the practice of appointing officers on special duty, the government contended that “OSD are appointed on two different criteria. But there is more importance of secretary in particular and secretariat in general. There was a time in Britain when the PM was advised by the cabinet or the kitchen cabinet. Tweet. If we look at the functioning of the cabinet secretariat, we shall find that actually all or majority of the policies or decisions are initiated by the cabinet secretariat. 77(3). There are generally two methods in the discharge of duties. However, the personnel study team of the Administrative Reforms Commission as well as the commission itself suggested the creation of a definite level of additional secretary. Reversion to departments/states is just to complete a formality. On the other hand, the term secretary is very common in both central and state administration. Additional secretary ships and joint secretary ships are filled by members of the Indian Administrative Service. From time to time various committees are formed for investigation and other purposes. Other departments tend to look less and less to the states and increasingly to fill appointments from those already in the secretariat or in other central appointments. First, when the government is convinced that the officer will prove economical. That is, home ministry and home department are administratively unrelated. The person holding the post of Cabinet Secretary will have to discharge the following functions: (1) The Cabinet Secretary is the chief administrative adviser to the PM Needless to say that when at the time of Lal Bahadur Shastri, the Cabinet secretariat was created this particular function of the head of the Cabinet Secretariat was in mind. This job is done by the cabinet secretariat. If joint secretary is to be promoted on the higher position then deputation period is adjusted in the way that he may serve as additional secretary for minimum three years. (3) Officers borrowed on tenure deputation from central services, Class I including officers serving in public industrial undertakings. The division of a department or ministry has some practical value or reason. The prevailing administrative structure does not provide any scope for the appointment of another officer. Every minister or very important officer or top administrator has a secretary or, Sometimes, more than one secretary. Frequently or periodi­cally it evaluates its functions and revises the principles. Learn more. In addition, HRD supports the development, maintenance and operation of PeopleSoft and associated reporting systems for the Central Agency Cluster, which comprises four federal organizations: the Secretariat, the Canada School of Public Service, the Department … The term “ministry” came into vague only after independence in 1947. He is in the charge of the department. There are large number of departments in the central government.

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